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Update Your Information

NOTE: To make changes to your notary public record, you must use only the approved forms below.

Name Change

Address Change

Resignation of Notary Commission

Death of the Notary Public

 

Name Change 

A notary public must notify the Department of State within 30 days of any change in the information on file with the Department, including the notary’s legal name. Such notice must be made in writing or electronically and must state the effective date of such change. Notice of a change in legal name on file with the Department must be on a form prescribed by the Department and accompanied by evidence of the name change (such as marriage certificate, court order or divorce decree).

Notice of a change in legal name on file with the Department must also be made to the recorder of deeds of the county in which the notary public maintains an office.
When the legal name of a notary is changed during the commission term, the notary may continue to perform official acts, in the name in which he or she was commissioned, until the expiration of his or her term. However, before using the new name on notarial work, the notary public must notify the recorder of deeds that the new name will be used, register the new signature with the prothonotary, purchase a new rubber stamp seal and inform the Department of State of the decision to utilize the new name. Application for reappointment of such notary must be made in the new name.

NOTE: To change your name with the Secretary of the Commonwealth, you must use one of the approved forms below.

Printable Name Change Form

Online Name Change Form

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Address Change 

A notary public must notify the Department of State within 30 days of any change in the information on file with the Department, including the notary’s office address or home address. Such notice must be made in writing or electronically and shall state the effective date of such change.

There is no longer the requirement to inform the recorder of deeds of the county of appointment of the address change. And if the new office is in a different county, there is no longer the requirement to register the notary public's signature in the new county.

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Note: To change your address with the Secretary of the Commonwealth, you must use one of the approved forms below.

Printable Address Change Form

Online Address Change Form

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Resignation of Notary Commission

Notaries public may voluntarily resign from the duties of office at any time during the course of the notary commission. Additionally, if a notary public neither resides nor works in the Commonwealth, that notary public shall be deemed to have resigned from the office of notary public as of the date the residency ceases or employment within the Commonwealth terminates.  A notary public who resigns his or her commission shall notify the Department of State in writing within 30 days of the effective date of the resignation, using the form below. Resigning notaries should include the notary public's name as commissioned and the effective date of the resignation. This includes notaries public who resign by virtue of removing their residence or employment from the Commonwealth.

 
Resigning notaries public, pursuant to 57 Pa.C.S. § 319(e), must deliver their journal to the office of the recorder of deeds in the county where the notary public last maintained an office within 30 days of:
(1) expiration of the commission of the notary public, unless the notary public applies for a commission within that time period;
(2) resignation of the commission of the notary public.
 
Resigning notaries public, pursuant to 57 Pa.C.S. § 318(a)(2), must disable their stamping device (notary seal) by destroying, defacing, damaging, erasing or securing it against use in a manner which renders it unusable. DO NOT send the rubber stamp seal or embosser to the Department of State, Bureau of Commissions, Elections and Legislation.

NOTE: To submit your resignation, you must use the approved form below.

Printable Resignation Form

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Death of the Notary Public 

Notification of death of a notary public should be mailed to:

Department of State
Bureau of Commissions, Elections and Legislation
210 North Office Building
Harrisburg, PA 17120-0029
 
On the death or adjudication of incompetency of a current or former notary public, the personal representative or guardian of the notary public or a person knowingly in possession of the journal of the notary public shall deliver it within 30 days to the office of the recorder of deeds in the county where the notary public last maintained an office.
 
On the death or adjudication of incompetency of a notary public, the personal representative or guardian of the notary public or any person knowingly in possession of the stamping device must render it unusable by destroying, defacing, damaging, erasing or securing it against use in a manner which renders it unusable. DO NOT send the rubber stamp seal or embosser to the Department of State, Bureau of Commissions, Elections and Legislation.