Prothonotary and Recorder of Deeds Registration
After a notary public receives the completed bond form from the surety company he must register his signature with the prothonotary of the county wherein the notary public maintains an office within 45 days after appointment or reappointment, and in any county to which the notary public may subsequently move the notary public office, within 30 days thereafter (as well as in the clerk of courts' office in counties of the second class within the same specified time frames).
While section 9 of the Notary Public Law states that the fee to be charged by the prothonotary for recording a notary's signature shall be fifty ($ .50) cents, other legislation relating to prothonotaries’ fees has superseded this provision. Therefore, the fee charged by the prothonotary for recording a notary's signature may vary by county and will be greater than fifty cents ($ .50). The notary public must sign the notary public’s name exactly and only as it appears on the commission. The notary public must then take the oath of office and record the bond, commission and oath of office in the proper recorder of deeds office. Once these requirements are met, the recorder of deeds issues the commission and wallet card to the notary.
If the recording and oath requirements are not met within the 45 day period, the commission becomes null and void. Applicants must then begin the process again by submitting a new application and the $40.00 application fee for appointment to a new commission and a new appointment date.
The $40.00 application fee is non-refundable and may not be applied to a new application after the 45 day period has expired. If the application, bonding, recording and oath taking steps have been properly completed, the notary commission expires four years after the date of appointment.