Within 45 days after the date of his/her appointment, a notary public is required to execute a $10,000 bond. This notary bond specifically protects the public, not the notary. Each notary public bond shall have as a surety a duly authorized surety company or two sufficient individual sureties, to be approved by the Secretary of the Commonwealth. A duly authorized surety company is any insurance company authorized to do business in this Commonwealth by the Pennsylvania Insurance Department. Many approved notary education providers offer additional services to notaries, such as bonds, errors and omissions insurance, and notary equipment (including seals and journals). The Department of State does not regulate these additional services. Notaries public may obtain a bond from any company authorized to issue bonds in Pennsylvania.
The bond is conditioned for the faithful performance of the duties of the office of notary public and for the delivery of the notary public's register to the office of the recorder of deeds of the proper county in case of the death, resignation or disqualification of the notary public within 30 days of such event.
A corporate surety charges a fee for the bond and the surety (and not the notary public) completes the bond form. As noted earlier, unless the bond as well as the commission and oath of office are recorded with the proper office of the recorder of deeds within 45 days of the beginning of the term upon appointment or reappointment, the commission becomes null and void. Should you miss the 45 day deadline, please ensure that you have the bond form that comes with your most recent appointment executed and recorded and not the one that accompanied the earlier appointment(s) that is now null and void.
Please also note that since an executed bond is for the protection of the notary public's customer only and a notary public must repay any amount paid out on his/her behalf to the surety company, a notary public may also wish to purchase errors and omissions insurance for their protection in the event that the notary public commits a negligent act or makes an error or omission while acting in his/her official capacity.